Call for ACT-W Conference Planning Committee Members

  •  Nicole Baratta
  •  February 14, 2017
  •  Blog

ACTW Coming to Austin August 5-6, 2017

Become a Planning Committee Member

ACTW conferences run on the energy of our volunteers who care about empowering women in technology. The ACTW Austin Conference is a happy hour and an annual two-day action-packed event where talented women can build skills, grow their community, and accelerate their career path by connecting with companies that truly fit them best. The conference includes speaking sessions, hands-on workshops, one-on-one coaching sessions, and more.

As a committee member, you’ll be a vital part of the conference and help to create a welcoming and outstanding conference experience for about 300 participants from the Austin Area. The planning experience is a unique opportunity to participate in the conference activities. ACTW Austin Planning Committee Members will be responsible for various conference duties such as sponsorship outreach, conference and speaker schedule development, event management, food and beverage planning, on-site logistics, and more.

What is expected of me?

We ask that all Planning Committee members commit to being available for the 7 months leading up to the conference and the entire weekend (Aug 5-6) of the event! Expected time commitment is 5-10 hours/week (more as we get closer to the event). This includes checking your ACTW email at least once a day to ensure that potential volunteers, sponsors, and attendees are not waiting for communication. You will also be expected to attend a bi-weekly call with the team to go over status updates.

Who can volunteer?

  • Anyone 18 and over

Open Planning Committee Positions
(Examples below, but please note that positions may fluctuate and/or overlap due to event needs)

Workshop & Speaker Event Manager

  • Finds industry leaders in Tech-related workspace to volunteer time / expertise to teach during ACTW Event
  • Workshop leaders must have prior experience teach classes / workshops
  • Workshop leaders must be approved by Leadership team
  • Works with other Workshop team members to make sure we have a variety of workshops set up
  • Makes sure workshop leaders are committed and have materials needed to run workshop / know their audience
  • Helps workshop leaders get set up on the day of the event
  • Liaison between workshop leader / ChickTech
  • Email if interested.

Sponsorship Conference Manager

  • Helps team find Sponsorships / Partners (Company Sponsors, Food Sponsors, materials, swag, etc.)
  • Helps on the day of the event with sponsors set up / Makes sure they have everything they need / know where to go
  • Defines level of sponsorship for each sponsor / what they are given / what they give us
  • Clearly communicates role of ACTW / makes sure Company sponsor is looking to hire or at least share best practices / workshops
  • Works with Catering team or Marketing team to sync on sponsorships
  • Goal is to find 15 – 20 Sponsors
  • Email if interested.

Catering Event Manager

  • Finds food, beverage, and alcohol vendors to sponsor ChickTech for ACTW Event:
  • Needed: Breakfast foods / drinks, Snacks, Lunch food / drinks, evening happy hour drinks / cocktails
  • Owner of Everything: From logistics, to set up/ take down. Makes sure vendor has everything they need. Make sure tables are there for set up/take down. Make sure Ice, cups, utensils, napkins, trash bags, etc. are provided for smooth event.
  • Email if interested.

Event Volunteer Manager

  • Gathers team of volunteers to manage on the day of the event
  • Managers team on the day of ACTW Event
  • Has list of who they will be in charge of managing on the day of the event
  • Works closely with other Event Volunteer Manager
  • Coordinates Austin Shirts for entire ACTW Team
  • Email if interested.

Social Media and Marketing Manager

  • Help with promoting the event via: Facebook, blogs, Instagram, outreach to organizations / other nonprofits, colleges, companies.
  • Create list of groups to target; should provide value props and discounts for some cohorts
  • Help Manage all content of ChickTech Social Media Pages
  • Email if interested.

ChickTech is a registered 501(c)3.